Timeline for Workplace Transfer
Changing the workplace setting, not an easy task. Organizing while transporting things from one location to another without disrupting the normal functions of the trade requires a lot of planning and preparation. Hiring Specialists like Markham Long Distance Moving Company that has extensive knowledge in office relocations and are equipped with skilled personnel and necessary equipment for moving. Scheduling guarantees a seamless and time-bound moving experience, below is a checklist of how one can plan an office transfer to avoid expensive mistakes:
6 Months before Your Move
Inform your employers of the move in good time then assign the of them tasks to for stress-free transfer. For instance, assemble a “planning team” that will be responsible for this task. The team should have authority to make decisions regarding the move and be well informed on the goals and aims of the company move. Other Factors that need to be considered at this stage are:
- A design for computer and phone systems- They should come up with a plan to ensure that these systems are running in the new setting instantly. The IT specialists must also ensure that they are tested and ready to be used once people assume the new scene. It will ensure work is not interrupted at any particular point.
- Inquiry on Moving company Estimates- Choose a reliable company with good client appraisals on Office relocation. Compare rate estimations of different companies so that you do not spend more than required.
- Coordinate with the Interior Designer- Give an outline of the flooring blueprint to the new office location then have an interior designer come up with the best layout for your office that goes in line with your idea.
3-4 Months to your Transfer
This is the phase where you decide your:
- Computer and Phone system plan.
- Office Interior designs with office prearrangement.
- Schedule an elevator service for your office block to guarantee no interruptions occur during your move. Both the old and new building should be serviced.
- Ensure transparent communication amongst your staff. Schedule meetings amid the month to discuss any changes or even make plans on having a move orientation. Make sure they are aware of any new changes and that they are open to giving suggestions and opinions regarding the relocation.
1-2 Months Prior to Moving
- Two Months of relocating:
- Schedule for office utilities.
- Change of work ZIP code on web pages and altering signatures on the computer.
- Inform the post office of the alteration of address.
- Settle for a moving company that aligns with your budget. It is important to book your moving company early to avoid being overbooked by the time you are calling them.
1-3 Weeks to your relocation
The D day is approaching, some of the things you need to wrap up are:
- Reconfirm moving schedule with your vendors
- Create final plans with your current and new building supervisors to make certain the lifts were checked and are in good condition. It is also essential to know of any rules or regulations regarding moving in the office block.
- Contact the IT team and confirm if the installations for the computer and phone system are up and running.
- For a DIY move, it’s crucial to be trained by a movers’ company to avoid mistakes.
- Order new keys to the new building and reserve parking space.
- Check and record tables and chair conditions.
- Ensure employees back up all essential documents in the event that they are nowhere to be found.
Day Before your Moving
- Finalize your packing including marking equipment and cartons.
- Look over the new office block to make sure all is in place and ready for occupation.
- Arrange with the building manager to make sure the air conditioner is on when relocating.
- Fix the computer server plus phone systems and ensure they are functioning prior before relocation.
- Unpack and arrange according to the desired layout.
- Analyze and sign the relocation agreement given by the service company.
- Take back any equipment/ boxes used in the transfer.